The Univsersity of Arizona

Research Intake Form (RIF)

All submissions involving patients, facilities, services, health records, or resources of a clinical provider (e.g., Banner University Medical Center and Dignity Health) must be submitted via the online Research Intake Form (RIF) prior to submission to the University of Arizona Institutional Review Board (IRB). 

Research Intake Form

The Schema Review and Clinical Research Contract processes are included in this form. 

For information regarding additional approvals that may be required prior to IRB submission, please review the links below:

Frequently Asked Questions

Is there training provided for the RIF? Who should attend?

Yes, upon request UAHS Research Administration is happy to provide individual training and support with the RIF. Please email or call 626-7114 to schedule a training. 

What documents are required for your project submission?

Can I access anyone else’s submissions and documents?

For the time being, you can only access documents that you submitted via your NetID. Our web developers are working on a process to allow access to your colleague’s submissions and documents. You may also contact UAHS Research Administration to obtain these documents.

Will Confidential Disclosure Agreements (CDAs) or Contract amendments be submitted to the RIF?

No. CDAs or contract amendments should be forwarded to directly with a cc to UAHS Research Administration will work with UA Contracting and Research Services Program (CRSP) to ensure timely execution of these documents.

Can I submit my Clinical Trial Agreement (CTA) to the RIF?

Yes, UAHS Research Administration will route the agreement to CRSP after feasibility approval and monitor CTA negotiations. Contact with questions about the clinical trial agreement process.

Will study amendments, renewals, and closures be submitted to the RIF?

No, the RIF is for new studies only. All other submissions should be emailed directly to the UA HSPP (IRB) at

I work in another College outside UAHS. Is the RIF for me?

Yes, the RIF must be completed for all research utilizing any data, patients, employees, services, or other resources of a clinical provider including Banner Health and Dignity Health.

Does the research team submit directly to the IRB, Institutional Biosafety Review Committee, and/or Radiation Safety Review Committee?

Yes, you should submit directly to these committees (links are provided above).

What happens once my project is submitted to the RIF?

Below is a brief outline the UAHS process.  Please feel free to contact us at any time if you are ever have any questions regarding your research project (

  1. Application submission and uploaded documents are reviewed for completeness.

  2. Project is reviewed for feasibility by Banner Healthcare and UAHS Clinical Research Operations

  3. Feasibility is approved by both partners.

  4. Contract is sent to CRSP for negotiations.

  5. PCA development and submission to medical partner for approval.

  6. PCA receives approval, budget development begins.

  7. Budget and payment terms are negotiated.

  8. Final budget & payment terms are sent to CRSP for inclusion into contract.

  9. Contract negotiations finalized.

  10. Contract routed for signatures.

  11. Contract finalized and fully executed.

  12. UAHS Research Administration will send a final packet to the PI & study team including the final contract, budget, and PCA.

How do we track the progress of our research project?

The RIF has a "Status Log" button that will provide a progress overview. Contact the IRB directly with any questions about the approval status, as they can provide the most complete and accurate information.